A travel management company performs all the functions of an agency, travel supplier, and travel consultant.

1) Bookable Services: Travel Management Company (TMC) books package tours/business trips on behalf of the company’s employees, at negotiated rates, on a no-profit or low-profit basis. They also make bookings for airline tickets, hotel rooms, car rentals, etc., at discounts ranging from 5 to 40 percent.

2) Cost Reduction
TMCs provide a wide range of cost reduction services – from helping employees plan their business trips wisely to negotiating with hoteliers and car rental companies. They also assist in relocating traveling personnel from one location to another. In addition, they can look after the travel-related needs of business partners and suppliers.

3) Travel Policy Development
TMCs help an organization formulate a travel policy that serves the long-term interests of its employees as well as those of the company itself. They can also create, implement and recommend policies related to other areas like transportation management, hotel contracting, etc.

4) Administrative Support
TMCs can assist with flight arrangements, travel reports, and reimbursements. They can also look after the administrative needs of business partners and suppliers on behalf of the company.

5) Emergency Assistance
When an employee is unable to make it to his destination due to unforeseen circumstances like sudden illness or injury, he/she has an appointed person to whom he/she can communicate closely. The TMC is in touch with the traveler and updates his/her travel plans accordingly.

An individual or company that does not get involved frequently in international business may prefer to delegate all responsibility for various aspects of such business trips (or other types of the trip) to an outside firm, which can assist by providing services that may include:

1. Arranging the necessary travel documents (visas, passports, etc.) for individuals traveling abroad.
2. Providing detailed information about cultural differences with which travelers might need to be familiar before entering the country of their destination (e.g., common gestures and phrases used in a foreign country, as well as behaviors that might be considered offensive).
3. Arranging for the purchase and transport of items intended as gifts or to be used by travelers upon arrival at their destination (e.g., bottles of wine from a traveler’s hometown, books written in a foreign language, popular music cassettes produced in a foreign country).
4. Arranging business and social meetings with foreign contacts.
5. Providing food, lodging, and transportation when they are required by the traveler during his/her visit to a foreign country.

Conclusion

A travel management company is a person or entity that plans and arranges all the necessary arrangements for business professionals, traveling employees, or even just individuals, to be able to get from one destination to another.

Travel Management Company offers various packages in order to help you with your travel needs. These include package tours, business trips, relocation from one place to another, and administrative support.