Securing your assets is perhaps the most important thing any organization can ever do. When you cannot guarantee the security of your assets, you certainly won’t be able to track or even know whether they exist. Without a working software that tracks the location and status of your assets, an organization won’t be able to identify, tract or even value (or cost) its assets. Every organization whether small or large has fixed assets such as computers, furniture, fittings, vehicles or land. All of these assets need to be protected to guarantee the worth of the any organization.
Essential Elements of an Asset Management Software
The primary reason you want to maintain an asset management software is to ensure proper and accurate records for financial reporting. A good system is that which will track an asset from the time it is acquired to usage to replacement or disposal. During the life cycle, the status and worth of the asset needs to be updated to provide accurate reports.
Why You Need to automate Your Asset Management System
If you have been using a manual system to manage your assets, you probably know how cumbersome and time consuming it is. What’s more, you are more likely to make as many errors as possible in your records. A good software will eliminate all these problems and help you stay on top of your asset management job. Whether your system uses Microsoft SQL database or any other, automated asset software will allow you easy, secure and reliable access to your record. These systems come fool proof properties for auditing and accountability purposes. A good system will provide the following features:
• Location
• Check-in / Check-out
• Maintenance schedule
• Transaction history
What Organizations Need an Asset Management Software?
Both small, mid-sized and large companies, including educational and health organizations need asset management software installed. Ideally, any kind of organization that maintains assets need this software. With the right software, you are able to immediately identify an asset. In addition, you will be able to remain in control of your assets, ensuring that you have all the assets you need whenever you need it.
What Type of Software Do You Need?
You can choose a stand-alone software or a cloud-based (or web-based) software to manage your assets. Web-based software come with least cost and is easy to use since you won’t need to worry about installation and computer crashes. What’s more, providers of web-based systems offer regular updates as soon as they are available. On the other hand, stand-alone (installable) software are also common among many small-scale organizations that do not want to grapple with the challenges of paying regular maintenance and hosting costs.
When choosing a software, ensure to go for that which is easy to work with. In addition, it should be easy to recover data to in case of any computer crashes.